MS project gone bad

Now is the time to leave Microsoft Project

For longer than I can remember Project managers have used Microsoft projects to manage or better said mismanage projects. MS project was written in an era  when collaboration was not in the lexicon of project managers. The manager would sit down. Create a plan out of thin air, will do everything possible to sell the plan, milestones and the deadlines to the team and upper management. Then he or she would hire a project admin to manage the MS project file. This admin would go around get status reports from every single member of the team, will update the plan, print it on a very large piece of paper. In the weekly project meetings, everybody would go over this plan. Since the data was gathered from single islands, nobody could agree on the millstones or what the objectives of the team were. The admin will take the data… Read More

electric bike

What are we doing to help the environment?

We all care for our environment, the air we breath, the water we drink, the food we consume and the soil we build our homes on. Bu not all of us do enough to clean and protect our environment. Before ending the old year and starting a new year, we decided in addition to using energy efficient lights, ability to work from home to reduce our commute and using solar panels to heat our offices and our water, we needed to do more. We brain stormed a lot and tried to find an effective way to reduce our collective carbon foot print. After much debate we decide to buy for all the employees in our office electric bikes. The rational behind this decision was as follows:

We wanted to reduce the use of cars for commute to the office and back
We wanted our staff to engage in physical activity
We wa… Read More

data safety 3

Who owns your data?

When working on projects, you and your team generate and store a lot of valuable data. The question you need to ask before selecting a project management applications is this, who owns the data generated and stored in your project management application?

In Binfire we believe you and only you own all data created & stored by you, by your team and by your customers in the our project management application. That is why we have implemented tools for you to download & upload all data in your projects and save them on your local storage device. Even if you stop using Binfire (highly unlikely), you will own and control all data you ever created and stored in all your projects while using Binfire. Even project activity data like project timeline, who did what and when and more is downloadable in Binfire.

Why do… Read More

google-calendar-sync-19

Google calendar Sync

Last week we released a new version of our project management application which has several new features. One of those features which I will describe in detail in this blog is Google calendar sync. From ow you can see all your tasks in Google calendar and get alarm when a task is due . Every member of project can sync his / her tasks with google calendar. To do so, of course you need a gmail account and access to Google calendar.

To enable calendar sync you need to give permission so Binfire can access your google calendar. To do so, go to the task page and click on Enable Google Calendar Sync button in top of the page as shown in the image below:

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dawn of new era

We just released our most awesome App ever!

Screen Shot 2013-11-10 at 5.06.06 AM

Today we released the latest version of our project management application. This version brings many new features and improvement to our popular project  management application.

We believe you, our customers own all data entered, created or exchanged in your project management application. That is why, now you can download (export) all your tasks and project activities’ data in CSV file format. So you can always keep & own your data as you would like.

We also added task import using CSV f… Read More

Container Task, subtasks & milestones

Container Tasks and Subtasks & Milestones

In Binfire you can create subtasks inside a task. Any task which has subtasks is called a container or Parent task. You can add subtasks to a subtask too. You can keep doing this process up to six levels deep. This means a subtask at level six has five container tasks above it. Subtasks inside a container can have dependencies to any task in the system except their parents. This makes a powerful system for creating the most complex project roadmaps possible. The software in Binfire automatically makes sure the subtasks inside a parent task are compacted and there is no wasted time gaps. Also a container task’s start and end dates are set by the software using the earliest and latest dates in its subtasks.  In the above image the container A is the default Gantt chart created for a parent task with two subtasks in whic… Read More

collaboration

Binfire Review- Project Dashboards for novice & experienced project managers

Ann Augustine from about.com has written a great review aboout new binfire.com. I have listed a few of comments she makes about Binfire here and have a link at the end of this article for the full review:

This is what Ann has to say about Binfire’s new layout:

“Binfire’s page layout has improved greatly, especially with the addition of an agile-like dashboard for identifying tasks that are due today and tomorrow, as well as a reminder of tasks lagging behind.”

The new user interface:

User interface - unmistakably bright and cheerful interface and navigation (see dashboard pictured). If you are an experienced project manager, you will appreciate the layout at first glance. Everything … Read More

inonprofits

Binfire offers free subscription for student groups & nonprofits

We are glad to announce from now on student groups and nonprofit organizations can use Binfire free of charge for managing their projects, tasks, collaboration and communication. As part of our support for educational organizations and nonprofit organizations we provide complete services for as many members you have in your group or organization absolutely for free. All you need to do to signup here using a college email address or a nonprofit email address. After you sign up, send support@binfire.com an email with the headline “Free subscription for student groups and nonprofits”. In the email mention how you plan to use Binfire for and how many members you have in your organization (all should have email addresses with the s… Read More

Teamwork

Teamwork!

Without teamwork most projects will not finish on time or not finish at all! Most projects worth doing are complex endeavors and without teamwork there is no chance to complete them successfully. Anytime more than one person work on a problem, teamwork is the deciding factor which determines if the project completes successfully or fails miserably.

What are the main ingredients of teamwork, you might ask? The most significant element of teamwork is collaboration. Team members should believe that by collaborating with each other they will do a much better job and achieve much more than otherwise possible. By collaborating, the result will be more satisfactory to all stake holders in the project. This means that you need teams which have “balance”. By balance… Read More

Tasks and subtasks

Can I use Work Breakdown Structure in Agile Projects?

There is a great misconception out there that somehow if you use Agile methods like scrum for project management, then you can’t use Work Breakdown Structure (WBS) and will miss out its great benefits. This is not true and in fact Agile methods benefit greatly by using  work breakdown structure for task management.

Work breakdown structure is used to simplify complex tasks by breaking down each task to many smaller tasks called sub-tasks, and break down further the sub-tasks to yet smaller tasks and keep doing this until the end result are well defined tasks which only take a short time to complete. The benefits is of work breakdown structure is is well documented and many large projects use WBS to get a handle on very complex … Read More